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How do I manage all of these projects? There doesn’t seem to be enough time. 

By  Robbie MacCue

  • Remember, we all have the same # of minutes in the day. Stop trying to do it all yourself! Create more teamwork/collaboration and multiply your time.
  • Evaluate priorities or big rocks to accomplish
  • Slow down to speed up - Focus on one thing at a time. Multi tasking is a myth. Our brains work best when focused on one thing
  • Stop doing the same things & expecting different results - innovation & creativity

The importance of developing other leaders. How not to do it all yourself.

Full Video Transcript

Welcome to today's EMS leadership, Q & A. And we've got an excellent question here from one of our nine one, one leadership followers. How do I manage all of these projects? There doesn't seem to be enough time. It sounds like somebody may feel a little overwhelmed, Lisa. Yeah. It happens to leaders all the time. A lot to do,

But I mean, in this, I would say we all have the same minutes in the day, right? So if other people have figured this out to an extent we can too. So it really just, I think number one, stop trying to do it all yourself. I know as a leader, I fell into this trap often, right? If,

if you want it done right, do it yourself, some people, but really the important part of being a leader is to create more teamwork and collaboration that will help you multiply your time and evaluate your priorities. What is really important to you in the organization? Or what are those big accomplishments you want to have? And you have those written down somewhere.

Some people have said the big rocks, right? If you've heard that analogy, if you identify the big rocks in a jar, and eventually if you pour sand in between those rocks, those are the smaller things that will fill the spaces of your time. So if you don't have those rocks in there, those big priorities, other things will fill the gaps.

Yeah. And, you know, we tend to be very reactionary, right? The, the latest emergency or urgent thing. And, you know, we really encourage people to slow down. And I know that that seems counterintuitive, but the more you slow down, the actually the more productive that you'll become, and this has been studied and studied and studied,

you know, focusing on one thing at a time, multitasking is a myth. It actually is not the way that our brain works at its best. We work best when focused on one thing. I mean, think about when you're on an emergency situation, right? You're focusing on the thing in front of you. You've triaged, you've decided what the big rocks are,

right? Or the big, important things. And then you work on the smaller things, but, you know, remember that being more productive or managing your time and tasks more effectively is a learnable skill. You have to stop doing the same things over and over again, and expect a different result. When you slow down, you actually enhance the capacity that you have for innovation and creativity.

Some of the best ideas come to you when you're not thinking about so many things at once. So be willing to just slow down and focus on one thing at a time and make sure what you're focusing on is what you want to be focused on. What's important to you and the organization. Absolutely. I think it's a trap. We all fall into Lisa.

It's where we run our organizations. The way we may run an MCI or a, a large incident, right. We're always operating in emergency mode. Whereas sometimes we have to slow down. We have to step back and see what are our long-term priorities really are. And I think we've got a great resource, a two-part resource here@emsleadershipacademy.com forward slash delegate. It's a two-part article followed up by a PDF you can download and a coaching guide that will,

that has helped many of our other leaders. So I want to thank you for watching today and we will see you soon.


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Robbie MacCue


Robbie is the cofounder of the EMS Leadership Academy, host of the EMS Leadership Summit, and paramedic captain in Albany, NY where he serves in the Special Operations Division for ground rescue, flight, & tactical medicine. He performs international medical flights with North America's largest fixed wing Air Ambulance service. For more than 14 years, Robbie served as President of a non-profit EMS organization advocating for increased funding and raising the bar of excellence. In addition, Robbie is an American Heart Association advocate who is passionate about empowering others to save more lives. He has taught physicians, nurses, and other medical providers Advanced Cardiac Life Support at medical schools and hospitals throughout Manhattan. Robbie has undergraduate degree from Rensselaer Polytechnic Institute, and a MBA from Case Western Reserve University and provides business consulting that combines his love of technology with healthcare.

Robbie MacCue

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